Small Touches To Increase Your Guests’ Comfort

For the majority of you that choose to have your wedding at a destination location, you will appreciate what an honour, but also what a big effort it is for your guests to be present on your big day. You will have guests who are still working and need to take annual leave, those that may not have the economic flexibility and need to save up, and those that are older and not as mobile; everyone however has one thing in common; they will all make an effort as well as a sacrifice to be there on your special day. With that in mind, it would be a great gesture if you could add small touches to your wedding that your guests will appreciate and/or add comfort.

During the Ceremony
When you are having your wedding in a place like Kefalonia where the climate is very warm during the summer months and your wedding will be outdoors, you want to add touches that will help your guests to feel cool and comfortable.

1. Fans
Different types of wooden fans can be found online and can be given to your guests before the ceremony starts. You can personalise these by adding your initials on them, which your guests can take away with them and use again for another events.

2. Sunglasses & Sunscreen
These will be greatly appreciated if you are having a morning/noon wedding when the sun tends to be the hottest and brightest or even for an afternoon beach wedding. You want to be thoughtful and protect your guests from the sun’s rays. These can easily be placed on your guests’ seats or handed to them before the ceremony begins.

3. Water/Lemonade
Let’s face it, nobody wants to overheat and feel thirsty under the sun. Offering a small stand with bottles of water or lemonade will help keep your guests happy, hydrated and focused on the two of you.

4. Hire Transportation
If your guests are staying at different venues/hotels than where you plan to have your ceremony and reception, then hiring a mini bus (or more) for the day is a thoughtful gesture. That means your guests will not have to worry on finding the venue, being on time, can mingle with other guests along the way to the ceremony/venue and can enjoy themselves by having a drink… or two. Hick!

During the Reception

1. Dietary Restrictions
When sending out your RSVPs with your wedding invitations, it’s a good opportunity to ask if anyone of your guests has any dietary restrictions such as allergy to nuts or dairy, if any are vegetarians or vegans and accommodate those needs by having a few dishes they will be able to eat from.

2. Consider Older Guests
For elderly guests at your wedding, consider planning the toasts, cake cutting, and first dances earlier in the evening so that they can be part of it and enjoy the moment.

3. Seating arrangements for guests
Make sure you have completely thought out your seating arrangements; it is vital to ensure your guests have a good time with each other. Try to group people together with similar backgrounds and interests, so they’ll have something to talk about even if they’ve never met before and/or group guests that you know will get along.

4. Activities for Adults
These activities are becoming ever so popular during the cocktail hour, when the couple is busy taking location photos from one of Kefalonia’s beautiful landscapes. These activities are a great form of entertainment as they lighten the mood and helps guests to socialise with each other. Some examples are oversized jenga, table games, Uno or tarot reader.

5. Activities for kids
Parents and other guests will definitely appreciate keeping young children entertained. Ideas include sticker activity/colouring books or Legos.

6. Flip Flops
After being on foot the whole day, especially if you are wearing heels and don’t want to compromise your wedding look the first thing you want to do is kick off your shoes. Therefore, you can help your guests dance the night away and stay comfortable by providing pairs of flip flops in a one size fits all.

7. Wraps
For those that know, Kefalonia and the majority of Greek islands are very warm during the day, but evenings tend to be cool and breezy. What better way to keep your guests warm than giving them wraps to have for those evening nights.

8. Song Requests
Ask your guests beforehand what a few of their favourite songs are, and have the DJ play them with a dedication from the couple.

9. Pre/post wedding celebration events
How about having a pre (or post) wedding event such as a nice beach party at one of Kefalonia’s fabulous beach bars. This will be a way for you to say thank you to all those who made the effort in coming to your wedding, by treating them to drinks and food, as well as have the opportunity to catch up and mingle.


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    Postponing or cancelling your wedding

    Times have certainly changed the last few months, with the majority of people around the globe having seen their lives greatly affected by the Covid-19 pandemic. Couples that were due to marry in spring have made the difficult decision to either cancel or postpone their wedding to a late summer or early fall date, with the uncertainty still lurking in the back of their heads that those dates still may not happen. Because let’s face it, we really don’t know what the future holds and how things will be in three months’ time, or even whether this pandemic will be over.

    Most couples will probably have seen the ‘postpone do not cancel’ messages and hashtags everywhere, as local businesses and suppliers are scrambling to stay afloat during this challenging time with little or no income while trying to secure postponed wedding businesses for the future.  However, no two weddings are the same nor are any two couples the same, and there are several sides to this story. The first is, you still want to get married but your guests’ health is your number one priority and that cannot be compromised, so you change the date to later on in the year so travel restrictions will be lifted and everyone will be safe to attend. You work together with your wedding planner, vendors and suppliers to reach an agreed date to have your wedding.  Along with postponing a wedding, many couples will probably feel a sense of regret and guilt because they had really wanted to go ahead with the initial date. 

    The second side is that some couples may not want to postpone their wedding to six months down the line or next year, because for some couples, planning a wedding is stressful and causes anxiety. Therefore, these couples may prefer to completely cancel their wedding altogether and will be happy to head to the registry office or have a very small gathering at their parents’ house.  This is not ideal for vendors and suppliers but we are living in challenging times. Each couple is doing their best to navigate through the countless questions or unknowns that have suddenly appeared, as well as making the best decisions possible for their loved ones and their dream wedding.  For those that plan on postponing their wedding, below is a step-to-step guide to postponing your wedding.

    Steps to cancelling or postponing your wedding

    1. Speak To Your Wedding Planner (if you have one)
    Your wedding planner should help you navigate through this difficult period; not only will they offer psychological support but they will also help you to efficiently postpone your wedding. The first thing your wedding planner will need to do is to review in detail the provisions in the contracts with the venue, suppliers and insurance company (assuming you have made a wedding insurance policy) because everything depends on what is written in you contract. Even if a couple has wedding insurance, it doesn’t necessarily mean they are completely covered as the majority of insurance companies don’t currently cover for a pandemic. In addition, particular attention should be given to the exclusion and Force Majeure clauses in contracts.  Do they cover cancellations or rearrangements due to government acts such as a lockdown, or due to a government ban on public or social gatherings, and/or travel restrictions? In addition, for those that are having a destination wedding, please check the governing law of the contracts that you have, which may be affected by the country you are getting married in. There is a great deal of information in your contracts that your wedding planner will have gone through meticulously in order to be able to provide a table advising you of the financial impact of postponing your wedding.

    2. Call or Email Your Suppliers
    Call or email your suppliers and explain to them that due to these exceptional circumstances, you feel it is in your best interest to postpone your wedding to a later date in the year. Paying an additional fee to postpone your wedding will really be up to the supplier’s discretion. Suppliers may decide not to charge you an additional fee, even if it is written in the contract that they can do so, because these are extraordinary events we are living in and people tend to become more compassionate. By postponing your wedding, there will be a risk that some of your preferred vendors won’t be available at a later date. Also consider getting married in off-peak months or mid-week to provide you with more options.

    3. Choose a new proposed date
    Inform all your suppliers and guests.Suppliers may charge a fee if the wedding date moves to the new tax year because you are essentially taking availability away from new couples that will offer future business income to the supplier.  Therefore, the supplier may not charge you if you plan to change your wedding date for a different day this year but may do so if it moves to the next taxable year. In addition, make sure you call your guests as this is the fastest method to notify them of the postponement of your wedding as well as offering the perfect opportunity to check in on them to see how they are doing. Given that it is an extremely stressful period for everyone, many guests may not see any announcements on your wedding website (assuming you have created one) which is the reason why it’s advisable to call them. Especially for destination weddings, the guest list is not large so it can be done fairly quickly. If you do have a wedding planner, she can do a follow-up in writing by WhatsApp or email. Lastly, notifying your guests well in advance gives them the opportunity to manage their financial costs, change their annual leave, rebook flight tickets and accommodation.  Also create a list of FAQs if you think your guests will have similar questions around travel, refunds, your new date, and email them your list.

    4. Take out wedding insurance as soon as you’ve set a date
    If you have wedding insurance, then no one will lose money and it will give you a peace of mind.Purchase wedding insurance policy once you are in the process of making bookings and/or paying any deposits to book your venue. Most insurance companies who offer wedding insurance, let you take out a policy up to two years before your wedding, so it is worth getting it sooner rather than later. Make sure you know how much your wedding is likely to cost so you get the right level of protection. Also, given the latest turn of events with Covid-19, make sure that that all types of events that may cause your wedding to have to be cancelled/postponed (e.g. pandemic, lockdown) are covered within your policy to ensure you don’t have to worry about it in future.

    Thank You for visiting our blog and please share this post with other couples that are facing the dilemma of having to postpone their weddings.


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